Compliance software
- Achieve an effective compliance management system with our SaaS solution to meet the obligations applicable to your organisation
- Strong audit focus for fast and reliable results
- Available standards: ISO 37301, ISO 42001, ISO 9001
We embody
Compliance
Compliance software
- Achieve an effective compliance management system with our SaaS solution to meet the obligations applicable to your organisation
- Strong audit focus for fast and reliable results
- Available standards: ISO 37301, ISO 42001, ISO 9001
We embody
Compliance
What is compliance management software?
Compliance software – more specifically, compliance management software – helps organisations implement laws, industry standards, contractual requirements and internal policies. After all, legal compliance and adherence to regulations protect against sanctions and reputational damage.
The compliance software from activeMind.cloud is a SaaS (Software as a Service) solution that enables you to meet the important ISO 37301 standard (Compliance Management System).
In addition, the compliance software can be used to set up an Artificial Intelligence Management System (AIMS) in accordance with ISO 42001.
Note: Further standards can be found in the Data Protection, ISMS, or Whistleblowing modules.
Which organisations need a compliance tool?
Compliance management is by no means relevant only to international corporations. Medium-sized enterprises, public authorities and larger NGOs are also increasingly subject to regulations imposed by legislators, standard requirements, client specifications for compliance within their supply chains, and their own obligations arising from internal codes of conduct.
A SaaS solution for compliance management helps all these organisations to implement and optimise a management system in order to meet the requirements of their respective obligations and successfully pass any necessary certification audits.
The compliance software from activeMind.cloud helps organisations achieve audit readiness quickly, as it allows them to focus on the tasks that really matter.
How does compliance software work?
Compliance management is primarily about identifying an organisation’s assets (e.g. its own services or products, resources and service providers used, etc.), cataloguing the associated obligations (laws, standards, contracts) and identifying and addressing the resulting risks.
Compliance management software captures these three areas and links them systematically, ensuring that all relevant information is available from any given data point. By linking assets, obligations (also known as the legal register) and risks, complexity is reduced and made manageable. Documented information and auditability can be controlled through task management and the categorisation and routing of documents.
If the obligations require, for example, a suitably designed information security management system (ISMS), the relevant standard (e.g. TISAX, ISO 27001, NIS 2, DORA) can be accessed directly here and implementation checked.
In activeMind.cloud, the controls from the relevant standard – already translated into tasks – help to convert the often abstract requirements into concrete work steps. This allows you to focus on the key developments required for audit readiness and plan your resources accordingly.
How does AI help with the compliance tool?
In the compliance software from activeMind.cloud, you can use artificial intelligence (AI) to complete routine tasks more quickly and reliably. For instance, in the vast majority of forms, AI can optimise, correct and translate entries.
We are also rolling out more and more AI functions for document analysis and to assist with complex queries.
How do you make the switch to compliance software?
If you have previously organised your legal register, risk management, and asset management in Excel or similar applications, various import functions in activeMind.cloud will help you carry over your existing data and then take advantage of the SaaS solution.
Of course, exporting is also possible at any time should you require specific data sets in a different format, for example for documentation or audit purposes.
If you are planning to switch from another compliance software, our support team will be happy to assist you with data migration.
Support for your compliance management
Compliance can be very challenging, particularly if you have to meet multiple standards or operate in highly regulated industries.
The experts at our partner law firm, activeMind.legal law firm, will be happy to support and advise you on setting up and optimising a compliance management system in accordance with ISO 37301.
Features and benefits of the compliance software from activeMind.cloud
The compliance management software is a module of our comprehensive portal with an integrated management system.
Here you will find an overview of all modules and features.
Translating the standard into tasks
Translating the standard into tasks
Standards set out requirements in so-called controls regarding what a management system must achieve (e.g. ISO 37301 for a compliance management system or ISO 42001 for an artificial intelligence management system). However, these requirements are often very vague.
The experts at activeMind.cloud have therefore translated the controls into concrete tasks based on their many years of experience. Once you have successfully completed and implemented all tasks in the compliance software, you can assume that your respective management system has reached a sufficient level of maturity to pass a certification audit or provide comparable evidence.
Effective risk management
Effective risk management
Risks in compliance management arise from the specific obligations incumbent upon an organisation and are calculated based on the probability of occurrence and the potential loss. These risks must be mitigated and residual risks managed.
In the compliance tool from activeMind.cloud, you can identify the risks relevant to your organisation and demonstrate how these are managed. This enables managers and external auditors alike to quickly ascertain whether a robust risk management framework is in place.
Making progress visible
Making progress visible
A compliance management system requires continuous and demonstrable improvement, typically based on the so-called Deming cycle (Plan-Do-Check-Act – PDCA cycle).
With the compliance software from activeMind.cloud, you can document all steps in a traceable manner and, through comprehensive versioning, create sufficient transparency for auditors.
Integrated management system
Integrated management system
Compliance management is the supreme discipline because it integrates all other management systems – or at least evaluates their results when obligations so require.
In the compliance management software from activeMind.cloud, you can map multiple compliance standards for this purpose. Furthermore, you can map standards from related areas such as data protection or information security within the same system and benefit from synergy effects.
You can meet these standards using the compliance software:
ISO 9001
ISO 9001 is the global gold standard for quality management and a significant contribution to compliance.
ISO 37301
The ISO 37301 standard provides a certifiable global standard for compliance management systems.
ISO 42001
ISO/IEC 42001 is the first international standard for artificial intelligence or an Artificial Intelligence Management System (AIMS).
Costs of the activeMind.cloud compliance tool
The compliance software from activeMind.cloud is a module of our comprehensive compliance portal. The following monthly costs apply:
| Module compliance Including controls as tasks and document templates for one standard | €290 |
|---|---|
| Each additional standard | €49 |
An overview of all prices and additional offers can be found on this page.
Frequently asked questions about compliance software
What is a compliance management system?
A compliance management system encompasses all the processes and structures within an organisation that are necessary to ensure compliance with regulations and laws, to demonstrate the effectiveness of the compliance management system, and to improve it systematically.
Essentially, the aim is to identify and address risks before they even arise. To this end, a compliance management system focuses in particular on:
- an organisation’s assets, which are primarily its own offerings (services or products) and the resources required for these (e.g. employees, service providers, software and hardware, machinery, sites, etc.),
- the associated obligations (laws, standards, contracts, internal regulations), which together form the legal framework and can be highly complex, as well as
- the resulting risks, which must be analysed and addressed.
A typical feature of a management system is an approach based on the four steps of Plan, Do, Check and Act (PDCA cycle or Deming cycle). This enables continuous optimisation of compliance.
What is compliance software?
Compliance management software helps to capture, evaluate and link the necessary information in a structured manner. Good compliance tools translate the requirements (controls) of standards into tasks.
In addition, compliance management software offers reporting functions to provide managers and (external) auditors with a realistic picture of the status of compliance management at all times.
Which organisations should use a compliance tool?
All organisations that wish to ensure the effectiveness of their compliance management system, strive for continuous improvement and/or aim for certification to a compliance standard (such as ISO 9001, ISO 37301 or ISO 42001) should rely on software to establish, maintain and continuously improve their management system. In compliance management in particular, obligations and legal requirements become so complex that it is virtually impossible to maintain an overview using standalone solutions or office software.
What functions does compliance software have?
The functions of compliance management software can vary greatly. As a rule, the primary focus is on translating the requirements of a standard into actionable tasks and managing the associated documents. Good SaaS solutions supplement these core functions with version control, documentation and real-time analytics.
Compliance management software does not replace the software required for tasks such as auditing the accounts (e.g. an internal control system – ICS).
What are the benefits of a compliance tool?
The benefits of compliance management software are manifold. Among the most important are:
- Translation of controls into tasks
- Organisation and linking of assets, obligations and risks
- Schedule management and deadlines
- Definition of roles and responsibilities
- Quick assessments of the current status
- All data in one place
- Categorisation and management of documents
- Traceability of documented information
What should you look for when choosing compliance software?
The most important criteria for choosing compliance management software are:
- First and foremost, the compliance tool must support the standard against which certification is to be achieved.
- If, where applicable, further standards are to be met within the framework of an integrated management system, these must also be supported by the tool.
- The structure and user experience (UX) of the compliance software should be designed to enable tasks to be completed as quickly and efficiently as possible. This usually requires various forms of assistance.
- The software’s data protection and information security should meet the highest standards so that your compliance in these areas is not compromised.